Festival Host Checklist

The following are considerations for hosting a festival.  Not all festivals will have the same concerns; therefore you may not require everything shown.  Check the list for your specific areas of concern.

SITE CONCERNS
Seating (spectators & guard members)
Area for Judges in stands
Area for Staff viewing
Area for Unit video taping	
Crowd flow into seating area
Front sideline - at least 5'
Equipment/prop areas
Unit Entrance/Exit
Warm-up area
Ample supply of trash cans
Roping off secure areas
Room temperatures
Housing and/or practice facilities
Posting scores (prelims/finals only)

Announcer/sound area:
	Variable-speed cassette deck (required)
	CD player (required)
	Quality speaker System
	Backups for CD & tape players
Speaker placement/wire cover-up
	Electrical source
	Table/chairs
Tabulation area:
	Tables/chairs
	Electrical source
	Security	
Judges Room:
	Coffee/Cokes/water
Food/snacks
	Tables/chairs

PEOPLE (Nice Ones-Please do not use students younger than high school age)
Guard Entrance to gym (2)
Guard Exit from gym
Spectator Entrance
Parking/Traffic control
Prop area
Warm-up area
Dressing area
Tabulator (2-3 adult preferred)
Announcer   (adult preferred)
Announcer's assistant
Floaters	
Ushers for stands/bleachers
Judges runners (2)
Guard check-in (2)
Housing and/or practice facilities
Ticket salespeople
Air-Gram salespeople
Food people (Servers, Sellers, Clean-up, Preparation)

TABULATION AREA
Computer & printer (if available, if not MCCGA will provide one)
Large Manila Envelopes (one for each unit performing)
Paper/poster board
Pens/pencils/Markers/Erasers
Paper clips/Stapler/extra staples
White-out
Scissors/Tape/etc.
Calculator
Copy machine (for recaps)
Table/Chairs
Trash can
OTHER NEEDS
Radios (walkie-talkies)
Badges (so workers can enter gym quickly & easily)
Trash collection
Storage for sound equipment
Souvenir area (if desired)
Photo area (if desired)
Access keys
Maps/floor plans
Parking flow
Medical personnel
Police
Sound system/back up
Hand stamps
Ad book/program (if desired)
Judges' food/snacks/drinks
Extension cords for percussion

GUARD CHECK-IN
Hand stamps/stamp pads
Schedules (updated)
Unit Fact & Declaration Sheet (extras)
Entry = Marching members +Director +7
Radio (if available)
$Change ($ for tickets & concessions)
Extra (Blank) Unit Fact & Declaration sheets
Pens/pencils/markers
Tables/chairs
	Workers (at least 2 at all times)
	Extra Maps: Critique location
	Managers meeting location 

SIGNS TO MAKE
Guard Entrance/Check-in
Equipment storage area
Prop storage area
Boys dressing area
Girls dressing area
Inspection area
Body warm-up area
Competing Unit Entrance to gym
Competing Unit Exit from gym
Spectator Entrance
Tab area - Keep Out
Sound area
Judges' Room
Critique Room
Off Limits (areas you don't want people in)
Photo area (if applicable)
First aid
Washrooms

MISC. POSSIBLE NEEDS
Floor tape (painters tape)
Orange cones	
Usher ropes
Judges sheets/tapes
Paper
Mark-off judges area in stands
Tape for speaker wires
Sound system/back-up system
Radios (if possible)
Staff viewing area
Mats to cover wires
Tables/chairs
Badges

CONSIDERATIONS
Ample supply of trash cans
Roping off secure areas
Room temperatures
Posting scores (prelims/finals only)	

INFORMATION TO HAVE HANDY
Hospitals
Medical Centers
Police
Ambulance
Gas/Service stations/Towing
Bus repairs
Restaurants/Fast food
Florists
General Merchandise (K Mart, Walmart, etc.)
Phone Numbers:
	Emergency # at festival site
	Festival Director

POSSIBLE EXPENSES
School facility or sound rental
Refreshments for judges
Concessions/Food outlay
Medical personnel
Police
Tabulator
Announcer